Will County
Illinois

Will County Resolution
17-123

Establishing Policy for Approval of Scope Changes to Capital Improvement Projects

Information

Department:County Board AdminSponsors:
Category:Misc. Will County

Attachments

  1. Printout
  2. WC Scope Change Policy 02May17 final

Body

WHEREAS, pursuant to Resolution #16-256, adopted on August 18, 2016 the Capital Improvements Committee has been appointed as the owner’s agent for the Will County Public Safety Complex, and

              WHEREAS, pursuant to Resolution #16-319, the Capital Improvements Committee has been appointed as the owner’s agent for the Will County Judicial Complex, and

              WHEREAS, the Will County Board Capital Improvements Committee is committed to keeping the projects on schedule and within budget.

              NOW, THEREFORE, BE IT RESOLVED, that the following Policy for Approval of Scope Changes to Capital Improvements Projects is hereby established:

1.              In the event that a given Scope Change is deemed to be an emergency (defined as a threat to life-safety or potential for damage to work-in-place), it is recommended that the Will County Capital Committee Owner’s Representative direct the Architect and Construction Manager to proceed, following consultation with the Will County Capital Improvements Committee Chair.

2.              For routine Scope Changes with a total value of less than $5,000.00, it is recommended that the Will County Capital Committee Owner’s Representative direct the Architect and Construction Manager to proceed without prior Capital Improvement Committee approval.  For routine Scope Changes with a total value between $5,000.00 and $20,000.00, the Will County Capital Improvements Committee Representative is to get approval from the Will County Capital Improvements Chairman.  The Will County Capital Improvements Committee Owner’s Representative shall inform the Capital Improvements Committee of all such matters during the next regularly scheduled Capital Improvements Committee meeting.

3.              For routine Scope Changes with a total value greater than $20,000.00 or cumulative total of $20,000.00 by one individual, business or entity, it is recommended that the Will County Capital Committee Owner’s Representative seek Capital Improvements Committee approval prior to directing the Architect and Construction Manager to proceed.  The Will County Capital Committee Owner’s Representative shall present the Capital Improvements Committee with details pertaining to such matters during the next regularly scheduled Capital Improvements Committee meeting.

4.              For any and all reimbursables, it is recommended that the Will County Capital Committee Owner’s Representative seek Capital Improvements Committee approval prior to directing the Architect and Construction Manager to proceed. The Will County Board Owner’s Representative shall present the Capital Improvements Committee with details pertaining to such matters during the next regularly scheduled Capital Improvement Committee meeting.

5.              For any and all substantial changes in design and/or structure, it is recommended that the Will County Capital Committee Owner’s Representative seek Capital Improvements Committee approval prior to directing the Architect and/or Construction Manager to proceed. The Will County Capital Committee Owner’s Representative shall present the Capital Improvements Committee with details pertaining to such matters during the next regularly scheduled Capital Improvements Committee.

6.              Should the Capital Improvements Committee Chairman be absent or unavailable, the Executive Committee Chairman possesses the same authority and shall make decisions in his or her absence.

Meeting History

May 2, 2017 11:00 AM  WC Capital Improvements Committee Regular Meeting

Mr. Tuminello reviewed the handout attached to the agenda. Mrs. Johannsen has a mechanism in place to track the cumulative process to make sure vendors do not go over the allotted amount.

RESULT:APPROVED [UNANIMOUS]
MOVER:Donald A. Moran, Member
SECONDER:Mike Fricilone, Vice Chair
AYES:Ray Tuminello, Mike Fricilone, Gloria Dollinger, Gretchen Fritz, Donald A. Moran, Beth Rice, Denise E. Winfrey
ABSENT:Charles E. Maher, Annette Parker
May 4, 2017 10:00 AM  WC Executive Committee Assignment Meeting
May 18, 2017 9:30 AM  Will County Board Recessed Meeting
RESULT:APPROVED [25 TO 1]
MOVER:Ray Tuminello, District 12 (R - New Lenox)
SECONDER:Denise E. Winfrey, District 8 (D - Joliet)
AYES:Judy Ogalla, Laurie Summers, Jim Moustis, Donald A. Moran, Beth Rice, Kenneth E. Harris, Jacqueline Traynere, Darren Bennefield, Gretchen Fritz, Donald Gould, Debbie Militello, Steve Balich, Mike Fricilone, Herbert Brooks Jr., Denise E. Winfrey, Annette Parker, Lauren Staley-Ferry, Gloria Dollinger, Tyler Marcum, Suzanne Hart, Charles E. Maher, Ray Tuminello, Tom Weigel, Mark Ferry, Tim Kraulidis
NAYS:Cory Singer